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  • Full Time

Position Summary:

Reporting to the vice president of advancement, this position plays a key role in supporting all areas of the team including major gifts, annual fund, alumni relations, and corporate and foundation relations. They are also responsible for directing the maintenance and operation of the Advancement Services database, including managing the database security, documenting existing and creating new processes, and making recommendations to improve operational effectiveness. The goal of Advancement Services is to gather, organize, manage, and disseminate information to guide the sound planning and effective execution of advancement activities, to facilitate fundraising through gift processing, constituent tracking, prospect research, relationship management, fund management, and stewardship.

ESSENTIAL FUNCTIONS:

  • As the primary Raiser’s Edge (RE) user, the advancement services manager is responsible for the execution of all aspects of the Advancement Services database management process and data reporting, as well as gift entering, recording and categorizing.
    • Monitor day-to-day operation of the data system, establish user access, maintain support tables, and perform necessary technical adjustments and updates.
    • Maintain an accurate database of all donor, alumni, prospect, and fundraising activity.
    • Ensure the integrity and security of the database information.
    • Recommend policies and procedures to secure the integrity and accuracy of data.
  • Provide Training and Support for Raisers’ Edge and other Advancement Services systems.
    • Develop and conduct on­going training on RE, RENXT and other advancement systems or processes for staff and College leadership.
    • Serve as the primary liaison with technical support services and submit/monitor support requests.
    • Troubleshoot issues and manage updates and/or upgrades to advancement systems and databases including RE/RENXT.
    • Manage integrations of RE services and data with other platforms and databases such as financial, academic, admissions, and advancement systems.
  • Prepare and manage departmental reporting
    • Prepare departmental financial and statistical analysis reports to track advancement activities including progress toward fundraising goals.
    • Develop and document standard reports for staff and leadership use
  • Establish processes and procedures related to:
    • Cashier deposit and gift recording
    • Gift receipts to donors to ensure timely and accurate preparation.
    • BlackBaud merchant services and credit card transactions.
  • Understand, explain and apply all regulations and guidelines governing fundraising, gift processing and gift accounting (IRS, CASE, FASB/GASB, etc.)
  • Stay current with trends in Philanthropy and with the technical developments that apply to the profession; communicate and lead their organizations in applying these developments.
  • Supervise advancement services specialist and student workers.
  • Undertakes special projects and assignments as directed/needed.
  • Bachelor’s degree or equivalent experience with a minimum five years successful, progressively responsible experience managing RE and RENXT and a desire to learn more.

QUALIFICATIONS

  • Well-organized, analytical, attentive to detail, with an ability to work in an environment of scheduled deliverables where requirements can change.
  • Advanced skill and experience with essential software including spreadsheets, word processing, email and calendars.
  • Proficiency with video conferencing tools such as Google Meet, MS Teams and Zoom.
  • Familiarity and experience in supporting comprehensive fundraising functions (special events, annual, planned, monthly, workplace and online giving, including highly segmented mailing lists and procedures).
  • Strong communication and interpersonal skills, with the ability to clearly convey concepts and procedures and to build effective working relationships, the ability to work well under pressure, and to prioritize and complete tasks independently with little direct supervision.

REQUIRED SKILLS/PHYSICAL ABILITIES: 

  • Perform daily office activities including sitting long periods at a desk, extensive keyboarding, occasional lifting of 25 pounds
  • Excellent customer service skills
  • Ability to work well with a team on creative work
  • Results oriented, productive, and dedicated to high quality
  • Physical ability to perform daily office activities, to include sitting long periods at a desk, light duty lifting, written and oral correspondence.
  • Physical ability to participate in special event execution, which may include set up, clean up, transportation and more.

ENVIRONMENTAL CONSIDERATIONS:

Typical office environment.

About Antioch College…

Antioch College was founded as a new kind of American college, a place where students seek to “win victories for humanity” and engage in real-world problem solving in the classroom, campus and community, and through our renowned cooperative education program. Through participatory learning and work-based education, students develop and put their ideas into practice. Guided by talented teachers and mentors, students own their education through a robust Self-Designed Major program that encourages students to explore the transdisciplinary spaces within and between the humanities, sciences, arts, and social sciences.

Antioch College embraces diversity as a core value, and considers it fundamental to excellence in education. We are an educational community dedicated to the pursuit of social justice that intentionally and consistently supports diverse and inclusive practices. We seek candidates who can contribute to Antioch’s mission through curricular development and innovation that fosters social justice, cultural competencies and understanding of diversity.

Antioch College is located in the village of Yellow Springs, Ohio – a vibrant progressive community nestled between two nature preserves. Yellow Springs is located 55 miles from the fast-growing city of Columbus, Ohio, and 30 miles from the Dayton metro area.

Application Process:
To apply, email hr@antiochcollege.edu.  Include the position title in the subject line and submit in one attachment in Word or PDF format the following application materials:

  • Cover letter
  • A resume detailing your positions and relevant experience
  • Three professional references who are familiar with your work and who will speak with Antioch College about your capabilities (will not be contacted without your permission). Provide their contact information including name, association with you, telephone number, and email address.

Your application will not be reviewed unless all application materials are received.
Electronic applications are preferred. Alternatively, you may send the same information by U.S. mail to:

Office of Human Resources
Antioch College
One Morgan Place
Yellow Springs, OH  45387

Antioch College is an equal opportunity employer; the College offers employment, advancement opportunities and benefits in a harassment-free environment on the basis of merit, qualifications, and competency to all individuals without regard to race, color, religion, creed, age, sex, gender identity, national origin, handicap, sexual orientation or covered veteran status. Candidates who can contribute to Antioch’s commitment to diversity and its evolving multilingual culture are encouraged to apply.