Bookkeeper

POSITION TITLE: Bookkeeper

DEPARTMENT: Business Office

POSITION REPORTS TO: Director of Business & Revenue

POSITIONS THAT REPORT TO THIS POSITION: None

FLSA STATUS: Part-time, hourly

HOURS PER WEEK: 20 to 30 hours

POSITION SUMMARY DESCRIPTION:

Bookkeeper performs a wide range of highly skilled administrative and clerical duties for the business office and college operations.

ESSENTIAL FUNCTIONS (RESPONSBILITIES) OF THE POSITION:

BUSINESS OFFICE:

• Serve as principle contact for accounts payable.
• Assist with preparing month-end reconciliations.
• Assist with preparing month-end and year-end journal entries.
• Assist with financial reporting.
• Manage payment disbursement processing across various payment methods, including ACH, procurement cards (Divvy cards), and checks.
• Provide administrative support to the business office.
• Provide support to the business office for mail collection; preparation, coordination and documentation of bank deposits, as needed.
• Assist with College contracts, service agreements and rental agreements, including preparation, execution, billing, documentation and filing.
• Assist with maintaining repository of Business Office related documents.
• Work closely and collaboratively with other departments to implement procurement procedures.
• Cross-train as backup for Senior Administrative Assistant for Business and Operations.
• Other responsibilities and duties as assigned.

OPERATIONS

• Support revenue generation of community learning hubs by providing administrative support community learning hubs.
• Coordinate and process reconciliation of multiple credit and house accounts used by Facilities.
• Prepare, process, track and report payment requests, invoices, and campus utility statements.
• Track campus-wide environmental data (water, electric, solar, natural gas).
• Prepare monthly Ohio sales tax returns.
• Prepare annually IRS Form 1099-MISC (Miscellaneous Information).
• Prepare annually IRS Form 1099-NEC ((Nonemployee Compensation)).
• Cross-train as backup for Senior Administrative Assistant for Business and Operations.
• Other responsibilities and duties as assigned.

REQUIRED SKILLS/PHYSICAL ABILITIES:

• Proven interpersonal skills with experience providing complex administrative support to one or more people or units.
• Effective interpersonal and communication skills and the ability to remain tactful and professional in stressful situations.
• Excellent communication skills – oral and written.
• Ability to work across teams and with a variety of projects and constituencies.
• Experience in managing projects and tasks independently, while maintaining confidentiality of information.
• Experience interpreting policies and standard practices that deal with information that is sensitive or highly confidential.
• Ability to organize and schedule work in order of priority and follow written and/or verbal instructions.
• Ability to handle high volume and high pressure work with speed, accuracy, and a positive attitude.
• Proficient with Sage Intacct accounting software and com payment processing.
• Proficient with Microsoft Office and Google applications.
• Must be able to occasionally alter schedule to work evenings and weekends based upon college-wide academic programming and events.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

MINIMUM QUALIFICATIONS:

• 3 to 5 years of bookkeeping experience
• 2 to 3 years of office / clerical experience

PREFERRED QUALIFICATIONS:

• Business-related or Accounting-related Associate or Bachelor degree
• 5 plus of bookkeeping / accounting experience
• 3 to 5 years of office / clerical experience in an academic environment
• Prior experience with Sage Intacct accounting software and com payment processing