Rentals, Events and Space Use Request Form Rentals, Events & Space Use Request Form Rentals, Events & Space Use Request FormPlease submit this form to request holding an event, renting or reserving space on Antioch College's campus. Following your submission, we will be in touch to let you know whether and how your request may be accommodated. If you have questions or need additional information, please contact rentalsandevents@antiochcollege.edu. Thanks!Your Name* First Last Your Email* Your Phone Number*Is this an Antioch College (internal) submission?* Yes No "Yes" indicates that you are a an Antioch College student, staff or faculty member making a request for internal use. If you are an Antioch College student, staff or faculty memebr making a submission related to or on behalf of another organization or for private use, please choose "No."Have you already discussed and received approval from your supervisor and budget manager?* Yes No Please note that supervisor and budget manager approval are required prior to submission of this form. Supervisors and budget managers approve making the submission. The submission is then reviewed by the Business Office and applicable stakeholders, and the Business Office communicates whether and how the submission is approved to move forward. Please see Rentals, Events and Space Use - Public Resources shared drive and review the flow chart for additional information: https://canva.link/mv2h8ejs78e6fdu for more information.Please list the College department, organization, committee or group associated with this event or rental if applicable.If this event or rental is from a non-campus group or individual, is it sponsored by Antioch College? Yes No Unsure If Yes, please indicate the circumstances of sponsorship & internal sponsorship/Advancement contact if applicable.*If the non-campus organization has nonprofit/501c3 status, please enter the EIN #:Contact name for event or rental (if different from submitter) First Last Contact email for event or rental (if different from submitter) Contact phone number for event or rental (if different from submitter)I am requesting:* an event ONE-TIME space use ONGOING space use Date of Event* Month Day Year Date of One-Time Space Use* Month Day Year Start of Ongoing Space Use* Month Day Year End of Ongoing Space Use* Month Day Year Date of Set Up (if applicable) Month Day Year Date of Tear Down (if applicable) Month Day Year Start Time of Event or Space Use : Hours Minutes AM PM AM/PM End Time of Event or Space Use : Hours Minutes AM PM AM/PM Start Time of Access to Space (if applicable) : Hours Minutes AM PM AM/PM End Time of Access to Space (if applicable) : Hours Minutes AM PM AM/PM Approximate Number of People in Attendance*Please describe your event and space needs. Please include the name of the event, if applicable.*Do you have technology or media services needs?* Yes No Do you need a Media Services Assistant present to assist with technology or media services needs?* Yes No Please describe your technical needs, such as a projector, computer, microphone, speakers, audio/visual support, etc.*What would you like for Audio Support - if any? Please list specific info (numbers of microphones, other, etc...)*What would you like for Video Support - if any? Please list specific info (MAC/PC, adapter types, other, etc...)*Are you scheduling a Video Recording? Describe your desired product. Include video format if you want a specific one.*Do you require Media related Computer Support?*Do you require any other equipment or support? Extension cords, cables, etc.. Please be specific.*Do you have Facilities needs?* Yes No These may include set up assistance, equipment needs (table, chairs, trash bins), groundskeeping needs, etc.Please describe your set-up, how you will use the space and detail any needs, like tables and chairs*Will you be renting any equipment or furniture?* Yes No If you will be renting equipment or furniture, please provide rental and delivery details*Do you need overnight lodging?* Yes No Please describe any overnight lodging needs and how many people would require lodging:*Do you need sets of bed linens?* Yes No Please indicate how many sets of bed linens are needed:*Is your event open to the public?* Yes No Will you sell tickets, charge admission, or need online registration options?* Yes No Q-Give Registration Form: Date for opening online registration* MM slash DD slash YYYY Q-Give Registration Form: Date for closing online registration* MM slash DD slash YYYY Q-Give Registration Form: List ticket/package options and associated pricing*Q-Give Registration Form: Capacity - please indicate overall capacity and ticket/package capacity if applicable*Q-Give Registration Form: Please list any messaging you would like in the automated receipt the attendee will receiveQ-Give Registration Form: Please list any additional questions, information, waiver or acknowledgement language you would like to collect from registrantsQ-Give Registration Form: Please list email address(es) to which the registration list should be sent once registration closes*Will you need support for advertising/marketing?* Yes No Will you create printed advertising/marketing material?* Yes No Please indicate the type of material you plan on creating, and whether you will use internal or external printing resources:*Will you need support for outreach to Antioch's Alumni and Friends via Bloomerang?* Yes No Please choose "Yes" to request a mass email through Antioch College’s database, Bloomerang. We ask that you allow at least two weeks of lead time so can prepare your materials. Once ready, a test email will be sent to the email address associated with this request for final review and approval. Bloomerang Email: Recipient list*Please indicate intended recipients: all Alumni, specific region(s), or other as specifiedAdvancement Bloomerang Email: Reply-to email address*Advancement Bloomerang Email: From email address*Advancement Bloomerang Email: Email subject line*Advancement Bloomerang Email: Email copy*Advancement Bloomerang Email: ImageAccepted file types: jpg, jpeg, png, gif.Will you need website support to create an event page on the College's website?* Yes No College Website Event Page: Copy*College Website Event Page: ImageAccepted file types: jpg, jpeg, png, gif.Do you anticipate expenses or payments associated with this request?* Yes No Please detail anticipated expenses or payments:*Is this associated with a grant or other funding?* Yes No Please describe grant or other funding details.Do you anticipate contract or agreement needs associated with this request?* Yes No Will you serve food?* Yes No Food being served is requested to be:* Antioch Kitchens/Dining Services External Catering Carry-in or potluck Please note that Antioch Kitchens/Dining Services must be utilized if availavble for catered events on campus.Will you host food trucks?* Yes No Will you host vendors?* Yes No Will you serve alcohol?* Yes No Alcohol served at this event:* Alcohol will be sold at this event Alcohol is being offered for a suggested donation as part of a fundraiser Alcohol is provided for free for a private event Would you like C-Shop merchandise available for sale?* Yes No Please detail the C-Shop merchandise you would like to request:*Type of Space or Preferred LocationPlease select the type of space or preferred location from the options below. Maximum occupancy is in parenthesis. Some spaces may have more options available, which will appear below the initial list. A campus map is available here.Space and Location Options Auditorium/Lecture Hall Classroom Cinema Room (99) Conference Room Coretta Scott King Center (62) Foundry Theater Herndon Gallery (112) Kitchen/Dining Room Lodging Office Space Outdoor Space Parking Wellness Center Other Weston Hall Auditorium/Lecture Hall Options Arts & Science Building, Room ASB 201 (73) Olive Kettering Library, Room 213/214 (32) McGregor Hall, Room 113 (144) Conference Room Options McGregor Hall, Room 218 (15) McGregor Hall, Blum Room (15) South Hall, Fourth Floor Conference Room (20) Kettering Building, Second Floor Conference Room (25) Olive Kettering Library, Joe Cali Room (20) Foundry Theater Options Main Theater (225) Experimental Theater (49) Atrium (61) Kitchen/Dining Room Options Birch Hall Dining Room Coretta Scott King Center Kitchen North Hall Kitchen North Hall Dining Room Outdoor Space Options Antioch Hall Lawn (Main Lawn -- facing Corry Street) Horseshoe Lawn (facing Livermore Street) North Hall's Red Square Tennis Courts Wellness Center Courtyard Wellness Center Options East Gym (87) Lounge Studio A (49) Studio B (73) Studio C (20) Fitness Area Racquetball Court 1 Racquetball Court 2 Tennis Courts Pool (363) Please describe the space you want to reserve if it is not in the above options.How did you hear about us?UntitledUntitled
