Rentals & Events UPDATE Form

Please submit this form for changes, updates, and additional details related to a request that has already been submited via the Rentals & Evets Form. Please provide your general information, then ONLY complete sections where information is NEW or has CHANGED from your previous Rentals & Events Form submission. If you have questions or need additional information, please contact rentalsandevents@antiochcollege.edu.

Rentals & Events UPDATE Form
Please submit this form for changes, updates, and additional details related to a request that has already been submited and approved via the Rentals & Evets Form. Please provide your general information, then ONLY complete sections where information is NEW or has CHANGED from your previous Rentals & Events Form submission. If you have questions or need additional information, please contact rentalsandevents@antiochcollege.edu.
Your Name*
First Last
Your Email*
Your Phone Number*
Is this an Antioch College (internal) submission?*
- Yes
- No
"Yes" indicates that you are a an Antioch College student, staff or faculty member making a request for internal use. If you are an Antioch College student, staff or faculty memebr making a submission related to or on behalf of another organization or for private use, please choose "No."
Please list the College department, organization, committee or group associated with this event or rental if applicable.
If this event or rental is from a non-campus group or individual, is it sponsored by Antioch College?
- Yes
- No
- Unsure
If Yes, please indicate the circumstances of sponsorship & internal sponsorship/Advancement contact if applicable.*
If the non-campus organization has nonprofit/501c3 status, please enter the EIN #:
Contact name for event or rental (if different from submitter)
First Last
Contact email for event or rental (if different from submitter)
Contact phone number for event or rental (if different from submitter)
I am requesting:*
- an event
- ONE-TIME space use
- ONGOING space use
Date of Event*
Month
Day
Year
Date of One-Time Space Use*
Month
Day
Year
Start of Ongoing Space Use*
Month
Day
Year
End of Ongoing Space Use*
Month
Day
Year
Date of Set Up (if applicable)
Month
Day
Year
Date of Tear Down (if applicable)
Month
Day
Year
Start Time of Event or Space Use

: Hours

Minutes

AM/PM
End Time of Event or Space Use

: Hours

Minutes

AM/PM
Start Time of Access to Space (if applicable)

: Hours

Minutes

AM/PM
End Time of Access to Space (if applicable)

: Hours

Minutes

AM/PM
Approximate Number of People in Attendance
Please describe your event and space needs. Please include the name of the event, if applicable.
Do you have technology or media services needs?
- Yes
- No
Do you need a Media Services Assistant present to assist with technology or media services needs?
- Yes
- No
Please describe your technical needs, such as a projector, computer, microphone, speakers, audio/visual support, etc.
What would you like for Audio Support - if any? Please list specific info (numbers of microphones, other, etc...)
What would you like for Video Support - if any? Please list specific info (MAC/PC, adapter types, other, etc...)
Are you scheduling a Video Recording? Describe your desired product. Include video format if you want a specific one.
Do you require Media related Computer Support?
Do you require any other equipment or support? Extension cords, cables, etc.. Please be specific.
Do you have Facilities needs?
- Yes
- No
These may include set up assistance, equipment needs (table, chairs, trash bins), groundskeeping needs, etc.
Please describe your set-up, how you will use the space and detail any needs, like tables and chairs
Will you be renting any equipment or furniture?
- Yes
- No
If you will be renting equipment or furniture, please provide rental and delivery details
Do you need overnight lodging?
- Yes
- No
Please describe any overnight lodging needs and how many people would require lodging:
Do you need sets of bed linens?
- Yes
- No
Please indicate how many sets of bed linens are needed:
Is your event open to the public?
- Yes
- No
Will you sell tickets, charge admission, or need online registration options?
- Yes
- No
Q-Give Registration Form: Date for opening online registration
MM slash DD slash YYYY
Q-Give Registration Form: Date for closing online registration
MM slash DD slash YYYY
Q-Give Registration Form: List ticket/package options and associated pricing
Q-Give Registration Form: Capacity - please indicate overall capacity and ticket/package capacity if applicable
Q-Give Registration Form: Please list any messaging you would like in the automated receipt the attendee will receive
Q-Give Registration Form: Please list any additional questions, information, waiver or acknowledgement language you would like to collect from registrants
Q-Give Registration Form: Please list email address(es) to which the registration list should be sent once registration closes
Will you need support for advertising/marketing?
- Yes
- No
Will you create printed advertising/marketing material?
- Yes
- No
Please indicate the type of material you plan on creating, and whether you will use internal or external printing resources:
Will you need support for outreach to Antioch's Alumni and Friends via Bloomerang?
- Yes
- No
Please choose "Yes" to request a mass email through Antioch College’s database, Bloomerang. We ask that you allow at least two weeks of lead time so can prepare your materials. Once ready, a test email will be sent to the email address associated with this request for final review and approval.
Bloomerang Email: Recipient list
Please indicate intended recipients: all Alumni, specific region(s), or other as specified
Advancement Bloomerang Email: Reply-to email address
Advancement Bloomerang Email: From email address
Advancement Bloomerang Email: Email subject line
Advancement Bloomerang Email: Email copy
Advancement Bloomerang Email: Image
Accepted file types: jpg, jpeg, png, gif.
Will you need website support to create an event page on the College's website?
- Yes
- No
College Website Event Page: Copy
College Website Event Page: Image
Accepted file types: jpg, jpeg, png, gif.
Do you anticipate expenses or payments associated with this request?
- Yes
- No
Please detail anticipated expenses or payments:
Is this associated with a grant or other funding?
- Yes
- No
Please describe grant or other funding details.
Do you anticipate contract or agreement needs associated with this request?
- Yes
- No
Will you serve food?
- Yes
- No
Food being served is requested to be:*
- Antioch Kitchens/Dining Services
- External Catering
- Carry-in or potluck
Please note that Antioch Kitchens/Dining Services must be utilized if available for catered events on campus.
Will you host food trucks?
- Yes
- No
Will you host vendors?
- Yes
- No
Will you serve alcohol?
- Yes
- No
Alcohol served at this event:
- Alcohol will be sold at this event
- Alcohol is being offered for a suggested donation as part of a fundraiser
- Alcohol is provided for free for a private event
Would you like C-Shop merchandise available for sale?*
- Yes
- No
Please detail the C-Shop merchandise you would like to request:*
Type of Space or Preferred Location
Please select the type of space or preferred location from the options below. Maximum occupancy is in parenthesis. Some spaces may have more options available, which will appear below the initial list. A campus map is available here.
Space and Location Options
- Auditorium/Lecture Hall
- Classroom
- Cinema Room (99)
- Conference Room
- Coretta Scott King Center (62)
- Foundry Theater
- Herndon Gallery (112)
- Kitchen/Dining Room
- Lodging
- Office Space
- Outdoor Space
- Parking
- Wellness Center
- Other
- Weston Hall
Auditorium/Lecture Hall Options
- Arts & Science Building, Room ASB 201 (73)
- Olive Kettering Library, Room 213/214 (32)
- McGregor Hall, Room 113 (144)
Conference Room Options
- McGregor Hall, Room 218 (15)
- McGregor Hall, Blum Room (15)
- South Hall, Fourth Floor Conference Room (20)
- Kettering Building, Second Floor Conference Room (25)
- Olive Kettering Library, Joe Cali Room (20)
Foundry Theater Options
- Main Theater (225)
- Experimental Theater (49)
- Atrium (61)
Kitchen/Dining Room Options
- Birch Hall Dining Room
- Coretta Scott King Center Kitchen
- North Hall Kitchen
- North Hall Dining Room
Outdoor Space Options
- Antioch Hall Lawn (Main Lawn -- facing Corry Street)
- Horseshoe Lawn (facing Livermore Street)
- North Hall's Red Square
- Tennis Courts
- Wellness Center Courtyard
Wellness Center Options
- East Gym (87)
- Lounge
- Studio A (49)
- Studio B (73)
- Studio C (20)
- Fitness Area
- Racquetball Court 1
- Racquetball Court 2
- Tennis Courts
- Pool (363)
Please describe the space you want to reserve if it is not in the above options.
How did you hear about us?
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Rentals & Events UPDATE Form

Rentals & Events UPDATE Form

Rentals & Events UPDATE Form

Type of Space or Preferred Location